Incorporating Operating Expenses into Your Mass Spec Budget

OPEXWhether you’re adding your first mass spec to a brand-new lab or simply incorporating additional equipment into an expanding facility, you need to plan for both capital and operating expenses. We’ve talked about capital expenses, which include not only the machine itself, but also appropriate lab preparation, dedicated lab furniture, and one-time purchases of necessary accessories. Here, we will take a closer look at the accompanying operating expenses you need to include in your mass spec budget.

Consumables and Accessories

When it comes to a mass spec usage budget, most managers think first about consumables. This is appropriate, but can vary widely, depending on the number of samples being analyzed each month and the type and nature of those samples.

Gases and Solvents: Having enough gases and high-quality solvents on hand is critical for the smooth operation of any lab.

Cleaning supplies: You will need to remember to include cleanup materials in your mass spec budget as well, because, as we all know, accidents happen. For an additional level of lab safety, and as a way to cut down on damage control costs, you can prevent spills and injuries by investing in elevating dedicated lab furniture.

Accessories: There are many types of operational accessories that you will need to include in your mass spec budget. Some are disposable, or one-time use only and will need to be replaced regularly:

    • Chromatography columns
    • Ion samplers
    • Skimmer and sample cones
    • Dust filters
    • Flow interfaces, controllers and tubes
    • Autosamplers
    • Sample handling kits
    • Assay kits
    • Slit systems
    • Pump and anode tubing
    • Nebulizers
    • Connector kits

Machine Service and Maintenance

Regular maintenance is critical to minimizing downtime and insuring lab safety. This is a significant annual expense, which can run between five and ten percent of the initial cost of the MS. Tuning and calibration must be performed by licensed service technicians. These expenses will be lower if you have invested in dedicated lab furniture to support your mass spec. Furniture like our IonBench MS uses high-quality springs to minimize the amount of vibration and other movement that can shorten the life of MS components such as turbopumps.

Additional Mass Spec Budget Costs

There are a variety of other costs associated with operating any MS that might not be so obvious when you are setting up a mass spec budget for the first time.

Training: First, you need to train all users on each type of mass spec to maximize efficiency and promote lab safety. The level of training needed will vary, depending on the rate of lab worker turnover and the sophistication of the operations being performed.

Software: Second, you will need to keep appropriate accompanying software up to date.

Energy costs: Third, don’t forget the significant costs for electricity, not just for the mass spec, but also for ancillary machinery needed to keep your lab cool and safe.

If you want to run a safe and productive lab, it’s important to plan ahead. Consider both your capital and operating costs and configure your lab in the most efficient manner possible. Keep sufficient consumables on hand—safely housed in dedicated lab furniture to prevent lab safety accidents—and make sure to rotate stock regularly to maintain the freshness of your materials. Should you have any questions about how our IonBench products can help cut down on your operating expenses, please contact us today.